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Our Essential Timeline for Planning Your Child's Bar/Bat Mitzvah

A Year or More Ahead of the Big Day

  • Budget and Guest List: Start by setting a budget and compiling your guest list.

  • Celebration Type: Decide the nature of the celebration, including the service and party details.

  • Child’s Point-of-view: Discuss with your child their vision for the event.

  • Theme and Color Scheme: Choose a theme and color scheme for the celebration.

  • Bookings: Secure an event planner and party venue.

12 to 10 Months Before

  • Entertainment and Photography: Book a DJ and a photographer/videographer.

  • Florist and Event Designer: Hire a florist and/or event designer.

  • Accommodations for Guests: Reserve hotel rooms and inform out-of-town guests.

  • Additional Event Planning: Decide on ancillary events like Shabbat dinner or next-day brunch.

10 to 8 Months Before

  • Invitations: Select and order save-the-date cards and invitations.

  • Transportation: Arrange transportation for guests if needed.

  • Service Honors: Decide upon honors for the service.

  • Child’s Preparation: Monitor your child’s progress with their parsha and arrange tutoring.

  • Mitzvah Project: Assist your child with a meaningful Mitzvah Project.

8 to 6 Months Before

  • Party Design: Meet with your florist/designer to finalize the party’s look.

  • Entertainment Details: Coordinate with the DJ for games and crafts.

  • Pre-Mitzvah Photo Shoot: Schedule a photo shoot for the guest of honor.

  • Party Favors and Customized Items: Design and start creating customized party items.

  • Clothing and Accessories: Shop for outfits for the service and celebration.

6 to 3 Months Before

  • Finalizing Details: Mail invitations, order customized kippot, and tallit, and finalize the service program.

  • Music Selection: Work with your DJ/band on a playlist.

  • Speeches and Seating Chart: Write your speeches and create a seating chart.

3 to 1 Month Before

  • Final Preparations: Confirm final details with vendors and create a day-of schedule.

  • Escort Cards and Table Numbers: Order and provide names to your calligrapher.

1 Month to 2 Weeks Before

  • Personal Prep: Get haircuts and beauty treatments.

  • Child’s Well-being: Focus on your child’s well-being and limit their activities.

  • Catering and Decor: Confirm final details with the caterer.

Event Day

  • Enjoy the Moment: Take a deep breath, smile, and enjoy your child’s special day.

After the Event

  • Gratitude and Memories: Write thank-you notes, create keepsake boxes, and thank everyone involved.

  • Celebrate: Take time to appreciate the event's success and your child's growth.

This timeline provides a comprehensive guide for planning a Bar/Bat Mitzvah, ensuring a memorable and well-organized celebration.


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