A Year or More Ahead of the Big Day
Budget and Guest List: Start by setting a budget and compiling your guest list.
Celebration Type: Decide the nature of the celebration, including the service and party details.
Child’s Point-of-view: Discuss with your child their vision for the event.
Theme and Color Scheme: Choose a theme and color scheme for the celebration.
Bookings: Secure an event planner and party venue.
12 to 10 Months Before
Entertainment and Photography: Book a DJ and a photographer/videographer.
Florist and Event Designer: Hire a florist and/or event designer.
Accommodations for Guests: Reserve hotel rooms and inform out-of-town guests.
Additional Event Planning: Decide on ancillary events like Shabbat dinner or next-day brunch.
10 to 8 Months Before
Invitations: Select and order save-the-date cards and invitations.
Transportation: Arrange transportation for guests if needed.
Service Honors: Decide upon honors for the service.
Child’s Preparation: Monitor your child’s progress with their parsha and arrange tutoring.
Mitzvah Project: Assist your child with a meaningful Mitzvah Project.
8 to 6 Months Before
Party Design: Meet with your florist/designer to finalize the party’s look.
Entertainment Details: Coordinate with the DJ for games and crafts.
Pre-Mitzvah Photo Shoot: Schedule a photo shoot for the guest of honor.
Party Favors and Customized Items: Design and start creating customized party items.
Clothing and Accessories: Shop for outfits for the service and celebration.
6 to 3 Months Before
Finalizing Details: Mail invitations, order customized kippot, and tallit, and finalize the service program.
Music Selection: Work with your DJ/band on a playlist.
Speeches and Seating Chart: Write your speeches and create a seating chart.
3 to 1 Month Before
Final Preparations: Confirm final details with vendors and create a day-of schedule.
Escort Cards and Table Numbers: Order and provide names to your calligrapher.
1 Month to 2 Weeks Before
Personal Prep: Get haircuts and beauty treatments.
Child’s Well-being: Focus on your child’s well-being and limit their activities.
Catering and Decor: Confirm final details with the caterer.
Enjoy the Moment: Take a deep breath, smile, and enjoy your child’s special day.
After the Event
Gratitude and Memories: Write thank-you notes, create keepsake boxes, and thank everyone involved.
Celebrate: Take time to appreciate the event's success and your child's growth.
This timeline provides a comprehensive guide for planning a Bar/Bat Mitzvah, ensuring a memorable and well-organized celebration.